Personnel Policies & Procedures
- Personnel Policies & Procedures Manual (.pdf)
- Tooele City Mission, Values, Vision, and Motto
- Employee Professional Image Standards/Dress Code/Grooming Code
- Safety Plan Policies Procedures Guidebook
SECTION 0: ABOUT THIS MANUAL (.pdf)
A. PURPOSE OF MANUAL
1. The policies and procedures that comprise this Manual have been prepared to comply with posting and notice requirements pertaining to various employment laws, to provide information regarding employment with Tooele City Corporation, and to communicate many of Tooele City’s desired goals and expectations relating to our workforce.
2. Employment with Tooele City is subject to City ordinances, policies, practices, and procedures as well as state law, federal law, and constitutional limitations on the City as a governmental entity.
3. This Manual does not limit, affect, or alter any legal or constitutional rights the City or its employees may have. This Manual cannot and does not address all circumstances and situations in which Tooele City Corporation employees might find themselves, nor does it describe all policies, procedures, and practices that might affect the employment relationship.
Employees have no contractual rights, either express or implied, except as contained in the Tooele City Charter, this Manual, or by a written contract signed by the employee and the Mayor.
C. ORGANIZATION OF MANUAL
This Manual is divided into Sections covering main topics. Each Section is divided into various Parts. For example, this is Tooele City Personnel Policies and Procedures Manual, Section 0: Disclaimer, Part B. Pages are numbered first according to the Section number and then each page within that Section. For example, this is page 0-1 meaning page 1 of Section 0.
D. EMPLOYEES RESPONSIBILITY TO BE FAMILIAR WITH MANUAL
Employees are responsible for reading and being familiar with the contents of this Manual. Various methods are used to keep employees informed of changes to this Manual including, but not limited to: posting the policies on the City website, e-mailing notices of changes, and/or disseminating revised copies. Employees are encouraged to reference the Tooele City website at www.tooelecity.org for the most current version.
A. Policy
B. Laws, Policies & Procedures, and Ethical Standards Guides
C. Conflict of Interest & Required Employee Disclosures
D. Reporting Concerns of Violations of this Section
E. Penalties
A. Equal Employment Opportunity
B. Workplace Accommodations
C. Federal Contracts
D. Filing a Complaint of Discrimination or Failure to Reasonably Accommodate with Tooele City
SECTION 3: HIRING & JOB ASSIGNMENTS
A. General Policy
B. Online Application System & Selection Process
C. Veteran’s Preference
D. Ranked Position Roster
E. Offers for Employment
F. Background Screening & Investigations
G. Criminal History Record Guidelines
A. Purpose
B. Employee Employment Status
C. Employment Status
D. Independent Contractors
E. Volunteers
SECTION 5: CORRECTIVE ACTION, DISCIPLINE, & SEPARATION
A. Policy
B. Corrective Action
C. Discipline/Disciplinary Action
D. Examples of Offenses and Appropriate Disciplinary Action
E. Dismissal of Appointed Department Heads/Assistant to the Mayor
F. Dismissal of Employees Who Have Not Completed Their Orientation Period
G. Layoffs/Reduction In Force
H. Voluntary Resignation
I. Credited Service Time & Benefit Reinstatement if Rehired
J. Separation Notice & Exit Interview
K. Final Paycheck
A. Definitions
B. Policy
C. Two Employees Marry – One is the Supervisor
D. Requirement to Disclose
E. Employment of Relatives When No Supervisory Relation Exists
F. City’s Right to Transfer
A. Purpose
B. Work Schedules
C. Attendance & Punctuality
D. Corrective Action & Discipline
E. Job Abandonment
F. Coordination of Leave
G. Verification
SECTION 9: COMPENSATION (.pdf)
A. Purpose
B. Definitions
C. Compensation Objective & Job Classification
D. Step Assignment Upon Hire
E. Step Increases
F. Tenured Service Performance Bonus (TSP Bonus)
G. Appointed Employees’ Compensation
H. Elected Officials’ Compensation & Allowances
I. Cost of Living
J. Promotion
K. Temporary Promotions
L. Demotion
M. Reclassification
N. Lateral Transfer
O. Holiday Pay
P. Overtime Pay
Q. Compensatory Time (Comp-time)
R. Call-Out Premium Pay
S. On-Call Rotation Premium Pay / On-Call Employee
T. Daylight Saving Time Changes
U. Phone Allowance & After Hour Work on Smart-Phones, I-Pads, Laptop Computers, and Other Technology for FLSA Non-Exempt Employees
V. FLSA Exempt Employees’ Compensation
W. Pay Advancements
X. Severance Pay
Y. Work Period & Work Day
Z. Pay Day
AA. Approving Pay Changes
BB. Time Report (Time Card) & Recording Hours
CC. Direct Deposit
DD. Employee Verification of Paycheck Accuracy
A. Applicability & Disclaimer
B. Definitions
C. Property Ownership, Privacy, & Monitoring
D. Hardware, Software & Licenses
E. Passwords & Computer Systems Security
F. Personal Use – Allowed & Prohibited
G. Email Guidelines
H. Use of Personal Devices
I. City Websites
J. City Use of Social Media
K. Exception to City Use of Social Media
L. Employee Personal Use of Social Media
M. Storage & Retention of Electronic Records
N. Software Vendors, Guests, and Contractors
O. Reporting Violations
P. Penalties
A. Purpose
B. Grievance
C. Appeal Board
D. Court of Appeals
E. Costs
F. Notification When Employee is Not Available For Hand Delivery
SECTION 14: OUTSIDE EMPLOYMENT (.pdf)
A. Policy
B. Definitions
C. Disclosure Requirements
D. Denial or Revocation of Prior Approval
E. Working Outside Employment while Absent from Tooele City
(Sexual Harassment, Discriminatory Harassment, Workplace Violence, & Retaliation)
A. Purpose
B. Policy Summarized
C. Types of Harassment & City’s Expectations
D. Retaliation
E. Management Responsibility to Enforce & Act
F. Employee Responsibility to Report
G Review & Investigation Procedure
H. Records
A. Purpose
B. Policy
C. Workplace Inspections
D. Fitness for Duty Evaluation/Verification
E. Employee Assistance/Voluntary Treatment
F. Criminal Convictions & Other Reliable Evidence
G. Limited Drug & Alcohol Testing of Safety Sensitive Employees & CDL Drivers
H. Police Department Alcohol Limits & Policy
I. Consequences for Policy Violation or Positive Tests
J. Definitions
A. Workers’ Compensation Coverage
B. Reporting of Injuries
C. Employer’s Reports
D. Maintenance of Record
E. Leave and Compensation
F. Return to Work
A. Policy
B. Hazard-Free Workplace
C. Inspection
D. Enforcement
E. Record of Accidents
F. Posting Emergency Telephone Numbers
G. Clean Work Areas
H. Investigation of Injuries and Occupational Diseases
I. Employee’s Belief of Imminent Danger
J. Reporting Sudden or Unusual Conditions
K. Safety Rules
L. Information
A. Occupational Disease Disability Compensation Coverage
B. Reporting of Injuries
C. Employer’s Reports
D. Maintenance of Records
E. Leave and Compensation
F. Return to Work
A. Purpose
B. Paid Holidays
C. Holidays on Weekends
D. Holiday on Normal Day Off
E. FLSA Exempt Work a Holiday
F. Special Considerations
A. Purpose
B. Annual Leave Accrual
C. Allowable Uses
D. Maximum Accumulation
E. Requirement to Use
F. Same Day as Holiday
G. Provisions Relating to Separation from Employment
A. Purpose
B. Policy
C. Notice & Verification of Need for Leave
D. Needs otherwise Not Covered by This Section
A. Purpose
B. Leave Accrual
C. Eligible Uses
D. Limitations on use with Outside Employment
E. Requirement to Use
F. Abuse / Leave Restriction / Verification
G. Same Day as Holiday
H. Reinstatement of Sick Leave if Rehired After Reduction in Force
I. Sick Leave Advance
J. Sick Leave Annual Pay-out
K. Provisions Relating to Separation From Employment
N. Provisions Relating to Retirement
A. Family & Medical Leave Act (FMLA Protected Leave)
FMLA – The Employee’s Supplemental Guidebook
B. City Approved Leave of Absence
C. Leave of Absence for Employees Appointed to Other Positions
A. Purpose
B. Benefit Eligibility
C. Section 125 Premium Only Plan
D. Flexible Spending Account (FSA)
E. Health Savings Account (HSA)
F. Utah State Retirement Plan
G. 401(k) Plan
H. Health Insurance
I. COBRA Continuation Coverage
A. Retirement Notification
B. Lifetime Pass to City Recreation Facilities
C. COBRA Continuation Coverage Upon Retirement
D. Health & Life Insurance for Retirees & Retiree’s Dependents
E. Retiree Sick Leave Conversion
F. Public Safety Mental Health Retiree Benefits
A. Gifts, Prizes & Awards
B. Wellness/Recreation Card
C. Access & Discounts Given to Aquatic Center Staff
D. Access & Discounts Given to Golf Course Staff
A. Policy
B. Approval
C. Vehicles
D. Meals While Traveling / Away from the Workplace
E. Other Reimbursable Expenses
F. Non-Specified Expenses
G. Special Rules for Room Sharing
H. Travel Advance
I. Travel Time
J. Telephone Calls
K. Alternative Travel Arrangements Yielding Cost Savings
A. No Personal Use of City Resources Unless Specifically Allowed
B. Acceptable De Minimis or Incidental Use
SECTION 39: DRIVING & CITY VEHICLES (.pdf)
A. Purpose
B. Authorized Drivers & Standards
C. Vehicle Accidents
D. Tickets & Fines Incurred While Working
E. Driver Safety Rules
F. Expectation of Privacy
G. Global Positioning System (GPS)
H. Authorized Passengers
I. Personal and Commuter Use of City Vehicle
A. City’s Right To Amend
B Amendment Procedure
C. Applicability of Prior Policies, Procedures, or Practices