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SECTION 20
OCCUPATIONAL DISEASE DISABILITY COMPENSATION

A. Occupational Disease Disability Compensation Coverage
B. Reporting of Injuries
C. Employer's Reports
D. Maintenance of Records
E. Leave and Compensation
F. Return to Work

SECTION 21
JURY & WITNESS LEAVE

A. Witness or Jury Duty
B. Private Litigation

SECTION 22
ADMINISTRATIVE LEAVE

SECTION 23
HOLIDAYS

A. Paid Holidays
B. Holidays on Weekends
C. Holiday on Normal Day Off

SECTION 24
ANNUAL LEAVE

A. Purpose
B. Accrual Rate
C. Allowable Uses
D. Maximum Accumulation
E. Requirement To Use
F. Same Day as Holiday
G. Provisions for Employees Completion Their Orientation Period/Requirement to Repay Used Annual Leave to City
H. Provisions Relating to Separation From Employment

SECTION 25
FUNERAL LEAVE

A. Paid Leave
B. Definition

SECTION 26
SICK LEAVE

A. Purpose
B. Leave Accrual
C. Allowable Uses
D. Limitations on use with Outside Employment
E. Requirement to Use
F. Same Day as Holiday
G. Discretion & Abuse
H. Verification of Need for Leave
I. Reinstatement of Sick Leave if Rehired After Reduction in Force
J. Sick Leave Advance
K. Sick Leave Annual Pay-out
L. Maximum Unused Sick Leave
M. Provisions Relating to Separation From Employment
N. Provisions Relating to Retirement

SECTION 27
FAMILY & MEDICAL LEAVE ACT AND CITY APPROVED LEAVE OF ABSENCE

A. Family & Medical Leave Act
FMLA Eligibility
FMLA Definitions
Basic FMLA Leave Entitlement
Military FMLA Leave Entitlement
Calculation of 12 Weeks/26 Weeks
Husband and Wife Both Employed by City
Employee Benefits During FMLA Leave
Employee Status After FMLA Leave
Substitution of Paid Leave and/or Disability Insurance
Intemittent FMLA Leave or A Reduced Work Schedule
Procedure for Requesting FMLA Leave
Designating Leave as FMLA Leave
B. City Approved Leave of Absence
C. Leave of Absence for Employee Appointed to Other Positions

SECTION 28
MILITARY LEAVE

A. Policy
B. Short-term Leave
C. Extended Leave
D. Benefits

SECTION 29
BENEFITS

A. Purpose
B. Benefit Eligibility
C.
Flexible Spending Account
D. Health, Dental, Vision, & Life Insurance
E. Utah State Retirement Plan
F. 401K Plan
G. COBRA Continuation Coverage

SECTION 30
RETIREMENT & RETIREE BENEFITS

A. Retirement Notification
B. Lifetime Pass to City Recreation Facilities
C. COBRA Continuation Coverage Upon Retirement
D. Health & Life Insurance for Retirees & Retirees' Dependents
E. Retiree Sick Leave Conversion

SECTION 31
(This Section is Currently Blank)

SECTION 32
TRAINING & EDUCATION

A. Purpose
B. Definitions
C. Policy

SECTION 33
FEDERAL SOCIAL SECURITY

SECTION 34
TRAVEL

A. Travel Policy
B. Approval
C. Vehicles
D. Departmental Travel Budgets
E. Reimbursable Expenses
F. Non-specified Expenses
G. Receipts
H. Meals
I. Advancements
J. Travel Time
K. Telephone Calls

SECTION 35
LOSS OF PROPERTY OR FUNDS

A. Notification of Loss
B. Coverage by Bond
C. Investigation

SECTION 36
USE OF CITY EQUIPMENT & FACILITIES

A. Equipment Use
B. City Facilities Admission
C. City Vehicles

SECTION 37
GARNISHMENTS

(This Section is Currently Blank)
Repealed in Entirety - March 2011

SECTION 38
PURCHASES

A. Purchase by Deception
B. Reimbursements

SECTION 39
SEAT BELT USE

A. Policy
B. Discipline
C. Application

SECTION 40
AMENDMENT OF POLICIES AND PROCEDURES

A. City's Right To Amend
B. Ammendment Procedure
C. Applicability of Prior Policies, Procedures, or Practices

SECTION 41
SAVINGS CLAUSE

SECTION 42
SEPARABILITY CLAUSE

SECTION 43
APPENDIX A: FORMS Appendix A

2012 Calendar with Pay Periods and Holidays
2012 Holidays
2012 Pay Period Schedule
401K Change Form
Absentee Request
Address Change Form

Application for Employment
Application for Leave (use for FMLA or LOA)
Change in Status

Direct Deposit Form
Expense Report
Flexible Spending Account Enrollment 2012
Flexible Spending Account Reimbursement
FMLA Cert of Health Care for Employee
FMLA Cert of Health Care for Family
FMLA Cert of Qualifying Exigency for Military
FMLA Cert Serious Injury/Illness of Servicemember
Grievance Form
Health Waiver Form FY2012
I-9
Incident Investigation Form
Incident Report Form
Insurance Rates for 2011-2012
Interview Evaluation (Please contact HR)
Life Ins. Beneficiary Form
Life Ins. Enrollment Form
Line of Duty Beneficiary Form
Mail Order Pharmacy Form
Med. & Dental Enrollment & Change
Mutual of Omaha Change Form
Mutual of Omaha Enrollment Form
Out of State Travel (Advanced Request)
PEHP COB Reimbursement

Payroll Deduction Form
Personnel Action Report
Personnel Requisition Request
Position Register (Please contact HR)
Retirement Change Form
Salary Schedule FY2012
Separation Notice and Exit Interview
Short-Term Disability Insurance Claim
Time Card
Time Card - Exempt
Time Card 10 Hour Shift - Exempt
Time Card - Exempt Police
Training and Educational Assistance App.

Travel - Overnight In-state
URS Benificiary Change Form
Vision Claim Form
Vision Enrollment Form
W-4 2012 Form

APPENDIX B: ENABLING ORDINANCES

Professional Image Standard
Safety Guidebook

 

TABLE OF CONTENTS

SECTION 0
ABOUT THIS MANUAL

A. Purpose of a Manual
B. Not a Contract
C. Organization of Manual
D. Employee Responsibility to Be Familiar with Manual

SECTION 1
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

A. Equal Employment Opportunity
B. Federal Contracts
C. Filing a Complaint of Discrimination

SECTION 2
HIRING & JOB ASSIGNMENTS

A. General Policy
B. Competitive Selection Process
C. Acceptance & Retention of Employment Applications
D. Ranked Position Roster
E.
Offers for Employment
F. Background Screening & Investigations

SECTION 3
JOB DESCRIPTIONS & CLASSIFICATION/
RE-CLASSIFICATION
(This Section is Currently Blank)
Repealed. March 2011. Data pertaining to Job Descriptions was moved to Section 9: Compensation

SECTION 4
EMPLOYMENT STATUS, INDEPENDENT CONTRACTORS, & VOLUNTEERS

A. Independent Contractors
B. Volunteers
C. Employment Status
D. Schedule Status

SECTION 5
CORRECTIVE ACTION, DISCIPLINE & SEPARATION

A. Policy
B. Corrective Action
C. Disciplinary Action
D. Examples of Offenses and Appropriate Disciplinary Action
E. Dismissal of Appointed Employees
F. Dismissal of Employees Who Have Not Completed Their Orientation Period
G. Layoffs/Reduction In Force
H. Voluntary Resignation
I. Credited Service Time & Benefit Reinstatement if Rehired
J.
Separation Notice and Exit Interview
J. Final Paycheck

SECTION 6
NEPOTISM

A. Definitions
B. Policy
C. Two Employees Marry - One is the Supervisor
D. Requirement to Disclose
E. Employment of Relatives When No Supervisory Relation Exists
F. City's Right to Transfer

SECTION 7
WORK SCHEDULES AND ATTENDANCE

A. Purpose
B. Work Schedules
C. Attendance & Punctuality
D. Corrective Action & Discipline
E. Job Abandonment
F. Coordination of Leave
G. Verification

SECTION 8
REST & MEAL PERIODS

A. Rest Periods/Breaks
B. Meal Periods

SECTION 9
COMPENSATION

A. Purpose
B.
Definitions
C. Compensation Objective & Job Classifications
D. Step Assignment Upon Hire
E. Step Incresases

F. Tenured Service Performance Bonus
G. Appointed Employees Compensation
H. Elected Officials’ Comp. & Vehicle Allowance
I. Cost of Living
J. Promotion
K. Temporary Promotion
L. Demotion
M. Reclassification
N. Lateral Transfer
O. Holiday Pay
P. Overtime Pay
Q. Compensatory Time (Comp-time)

R. Call-out Premium Pay
S. On-call Rotation Pay/On-call Employee
T. Blackberry's, Cell Phones, Laptop Computers, and Other
Technology Resulting in FLSA Non-exempt Employee Working
Outside of Normal Work Schedule

U. FLSA Exempt Employees
V. Pay Advancements
W. Severance Pay
X. Work Period & Work Day
Y. Pay Day
Z.
Approving Pay Changes
AA. Time Report (Time Card)
BB. Direct Deposit

SECTION 10
PERFORMANCE REVIEWS

A. Policy
B. Employee Supplemental Statement
C. Records

SECTION 11
DOMESTIC VIOLENCE
A
. Definition
B. Background of Domestic Violence & City's Position
C. Perpetrator Accountability
D. Victim Support
E. Confidentiality

SECTION 12
COMPUTER SYSTEMS, INTERNET,
&ELECTRONIC MAIL (E-mail)

A. Applicability
B. Disclaimer
C. Property Ownership, Privacy, & Monitoring
D. Software & Licenses
E. Passwords
F. Allowed & Prohibited Uses
G. Exception to Prohibited Use
H. E-Mail Special Guidelines
I. Retention of Electronic Records
J. City Web Site
K. Reporting Violations
L. Penalties

SECTION 13
GRIEVANCE PROCEDURE

A. Policy
B. General Grievance
C. Appeal Board
D. Court of Appeals
E. Costs

SECTION 14
OUTSIDE EMPLOYMENT

SECTION 15
POLITICAL ACTIVITY

A. Voluntary Participation in Political Activity
B. Political Support

SECTION 16
SEXUAL & OTHER FORMS OF HARASSMENT

A. Purpose
B. Definitions
C. Policy
D. Reprisals
E. Complaint Procedure
F. Preliminary Review
G. Investigative Procedure & Results of the Investigation
H. Records

SECTION 17
DRUG-FREE WORK PLACE

A. Purpose
B. Definitions
C. General Policy - Prohibitions & Policy Enforcement
D. Pre-Employment & Pre-Competitive Selection Testing
E. Random Testing
F. Reasonable Suspicion Testing
G. Post Accident Testing
H. Follow-up Testing
I. Testing Procedure
J. Refusal to Submit to a Test
K. Consequences of Positive Drug/Alcohol Tests or Violations
L. Rehabilitation
M. Disclaimer

SECTION 18
WORKER'S COMPENSATION

A. Worker's Compensation Coverage
B. Reporting of Injuries
C. Employer's Reports
D. Maintenance of Record
E. Leave and Compensation
F. Return to Work

SECTION 19
OCCUPATIONAL SAFETY & HEALTH

A. Policy
B. Hazard-Free Workplace
C. Inspections
D. Enforcement
E. Record of Accidents
F. Posting Emergency Telephone Numbers
G. Clean Work Areas
H. Investigation of Injuries and Occupational Diseases
I. Employee's Belief of Imminent Danger
J. Reporting Sudden or Unusual Conditions
K. Safety Rules
L. Information

 

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